Space Only Stands Information
Stand Design Requirements
All Space Only stands are required to submit a Stand Design (via the AWRE exhibitor portal) to the Organiser at least 28 days prior to the show for approval. The organiser reserves the right to reject any design if it does not comply with OH&S / WH&S guidelines or venue building regulations.
Please ensure you have submitted these designs acknowledging the below requirements.
- We understand that weight loading at the venue is 2 Tonnes per square metre
- We understand that this stand does not come with lighting, power, walls or carpet
- We understand we need to build our own walls, minimum height of 2.5m high, approval required if higher
- A 5 metre height limit applies to ALL stand designs. No exceptions
- The structure of our stand and contents sit within the contracted space
- Our adjoining walls are devoid of any branding overlooking neighbouring stands
- Our stand has adequate pits for water/waste OR we do not require pits for water/waste
- All open sides are at least 1/3 open or have been fitted with a transparent material
- An engineering report has been supplied for any second storey stands
- Stand design includes locations of smoke alarms & fire extinguisher for any stand with a roof
- All material must comply with the Fire Hazard properties standards and codes and a Material Safety Data Sheet (MSDS) must be produced upon request
- Any flooring, steps and ramps included in the stand design comply with National construction code (NCC) standards
- We are obliged to ensure all electrical items that come on site are tested and tagged, including those of our stand builder.
- Our designs include exact dimensions, aerial & plan views including height, floor height & ramping gradient
All space only exhibitors should contact the Organisers if you have any queries.
If you require a stand builder please contact our preferred suppliers Moreton Hire or Display Wise
Any materials used for construction of your stand or display must conform to the following minimum standards:
- Non-combustible and inherently non-flammable material
- Durable, flame-proof fabric
- Self-extinguishing plastic
- Plywood, hardwood or fibre-board rendered flame-resistant by a process of impregnation acceptable to the Authorities
- The storage of any flammable liquids or fuel within the Exhibition is not permitted.
Fire extinguishers and/or fire fighting equipment must at all times be visible and accessible, and must not be removed from its correct location.
Motor vehicles or other mechanical appliances displayed within the exhibition venue must contain a full tank of fuel, their batteries must be disconnected and a drip tray placed under the sump. A spare set of keys must be handed to the organiser and they will be returned at the conclusion of the show. It is the responsibility of the exhibitor to provide a fire extinguisher with any vehicle in the hall and it must be visible on the stand at all times during show open hours.
Should construction of stands or exhibits create a potential smoke-locked area or create an area not serviceable by the existing sprinkler systems, the management of the exhibition venue, under advice from the Insurance Council of Australia, may require the smoke detection, emergency lighting, and exit lighting systems to be extended to cover the stand or exhibit areas.
Please notify the Operations Manager if you intend on bringing a vehicle, utilising a naked flame, doing hot work, cooking, or utilising LPG Gas for more information about requirements.
ICC Sydney requires temporary structures built for exhibitions or events to comply with relevant legislation,and are constructed with utmost concern for the safety of the public, employees and contractors.
Due to fire engineering restrictions, the maximum permissible stand height is five (5) metres in the exhibition halls.
Raised flooring can help to differentiate your stand and hide cables. However it presents safety issues and you must ensure that your stand-builder complies with the Building Code of Australia.
Raised Floors under 115 mm in Height
- All raised floors with a height of less than 115 mm must have a clearly distinguishable ramped edge installed
- Ramped edging with a gradient no less than 1:3 is acceptable to prevent a trip hazard on standard 32 mm high raised floors; however please note that a 1:3 ramped edge does not constitute a disabled access ramp (see Disabled Access below)
- For raised floors above 32 mm and below 115 mm it is recommended that the gradient of the ramped edging is decreased to 1:8
Raised Floors over 115 mm in Height
- Where the flooring height exceeds 115mm, a step and/or series of steps should be constructed as per NCC requirements. When a step is installed, an approved stair-nosing must also be installed, as per NCC requirements for steps in public places.
- Where two (2) or more steps (risers) are provided, a handrail is to be provided to at least one side of the steps, as per NCC.
The raised floor sections or ramps must not contain sharp or dangerous edges and must not cause a trip hazard as well as being clearly distinguishable from the surrounding area.
Floor Load Weight Limit
When moving and positioning heavy items within the venue, it is important to consider the floor loading of the area and the path available to that area. The Exhibition Centre halls have a floor loading capacity of 20kpa (2000kg/sqm).
Factors to be considered by any person working in any area of the venue include:
- Weight of the item
- Dimensions of the item
- How it will be transported within the Centre
- Weight of any handling device (e.g. forklift)
If unsure about floor loading capacity for the intended use, please consult the Operations Manager before the show.
Stands must not exceed 2.5m in height without permission of the Organisers. Where permission is given for perimeter walls above this height, then the wall must be solid and dressed on both sides to the satisfaction of adjoining exhibitors.
Please note that due to fire engineering restrictions, the maximum permissible stand height is five metres in the lower exhibition halls.
All space only exhibitors should contact the Operations Manager if you have any queries.
Any contractors or persons constructing a stand on site (including exhibitors constructing their own stands) and anyone present during move in and move out to provide services on a stand (e.g. furniture hire, floristry, signage, styling) is required to complete BOTH inductions below:
1. ICC Sydney Venue Induction
ICC induction operates through a system called Rapid Global. Your company needs to be set up within this system, for staff to be able to complete their individual inductions. If your company is not yet set up in this system, please contact email@example.com
2. Diversified SENTRY Portal – https://sentrysafety.online/pt/#/
- Please contact the Operations Manager to be set up on the SENTRY Portal and allocated as a contractor for AWRE 2020.
- It is imperative that ALL STAFF are registered via this portal and complete the allocated inductions.
- Details housed on this platform will speed up the onsite sign-in and accreditation process, as well as ensure your company / staff are meeting the COVID-19 contact tracing requirements of the event.
- Once registered you will receive an email with details on how to add your staff details, and link them to the event.
- Failure to register / induct all staff will result delays accessing the bays during move in and move out.