Space Only Stands Information

Space Only Stands Information

Stand Design Requirements

All space only stands are required to submit a Stand Design (via the AWRE Portal)  to the Organiser at least 45 days prior to the show for approval. The organiser reserves the right to reject any design if it does not comply with OH&S guidelines or venue building regulations. Please ensure you have submitted these designs acknowledging the below requirements.

  • We understand that weight loading at the venue is 2 Tonnes per square metre
  • We understand that this stand does not come with lighting, power, walls or carpet
  • We understand we need to build our own walls, minimum height of 2.5m high, approval required if higher
  • 5 metre height limit applies to ALL stand designs. No exceptions
  • The structure of our stand and contents sit within the contracted space
  • Our adjoining walls are devoid of any branding overlooking neighbouring stands
  • Our stand has adequate pits for water/waste OR we do not require pits for water/waste
  • All open sides are at least 1/3 open or have been fitted with a transparent material
  • An engineering report has been supplied for any second story stands
  • Stand design includes locations of smoke alarms & fire extinguisher for any stand with a roof
  • All material must comply with the Fire Hazard properties standards and codes and a Material Safety Data Sheet (MSDS) must be produced upon request
  • Any flooring, steps and ramps included in the stand design comply with National construction code (NCC) standards
  • We are obliged to ensure all electrical items that come on site are tested and tagged, including those of our stand builder.
  • Our designs include exact dimensions, aerial & plan views including height, floor height & ramping gradient

All space only exhibitors should contact our Operations Manager if you have any queries.

Space Only Specification

Stand Design

If you require a custom stand builder please contact our preferred supplier Moreton Hire:

Vehicle or Machinery on Display

An exhibitor who is planning to include a vehicle on their stand must notify the Organisers their intentions no later than 28 days prior to commencement of the exhibition. Exhibitors will then be given a specific arrival and departure time to move the vehicle on and off the stand.

The Organisers require details of the delivery together with details of the dimensions and weight of the vehicle. Upon arrival a set of keys must be supplied to the Organisers Office for the duration of the event.

The following conditions apply:

  • Drip tray to be placed underneath vehicle.
  • Maximum five litres of fuel (no need to clear fuel from fuel line and engine).
  • Areas of the ICC Sydney may require a 3m gap between vehicles. Please be specific with vehicle location.

Please refer to the ICC website for information regarding the use of of LPG powered motor vehicles.

Log onto the AWRE portal, complete and submit the Demonstrations, Vehicle and or Machinery Display Requirements order form.

Fire Regulations

Any materials used for construction of your stand or display must conform to the following minimum standards:

  • Non-combustible and inherently non-flammable material
  • Durable, flame-proof fabric
  • Self-extinguishing plastic
  • Plywood, hardwood or fibre-board rendered flame-resistant by a process of impregnation acceptable to the Authorities

The storage of any flammable liquids or fuel within the Exhibition is not permitted.

Fire extinguishers and/or fire fighting equipment must at all times be visible and accessible, and must not be removed from its correct location.

Motor vehicles or other mechanical appliances displayed within the exhibition venue must contain a full tank of fuel, their batteries must be disconnected and a drip tray placed under the sump. A spare set of keys must be handed to the organiser and they will be returned at the conclusion of the show. It is the responsibility of the exhibitor to provide a fire extinguisher with any vehicle in the hall and it must be visible on the stand at all times during show open hours.

Should construction of stands or exhibits create a potential smoke-locked area or create an area not serviceable by the existing sprinkler systems, the management of the exhibition venue, may require the smoke detection, emergency lighting, and exit lighting systems to be extended to cover the stand or exhibit areas.

Please notify the Operations Manager if you intend on bringing a vehicle, utilising a naked flame, doing hot work, cooking, or utilising LPG Gas for more information about requirements.

ICC Sydney requires temporary structures built for exhibitions or events to comply with relevant legislation,and are constructed with utmost concern for the safety of the public, employees and contractors.

Floor Load Weight Limit

When moving and positioning heavy items within the venue, it is important to consider the floor loading of the area and the path available to that area. The Exhibition Centre halls have a floor loading capacity of 20kpa (2000kg/sqm).

Factors to be considered by any person working in any area of the venue include:

  • Weight of the item
  • Dimensions of the item
  • How it will be transported within the Centre
  • Weight of any handling device (e.g. forklift)

If unsure about floor loading capacity for the intended use, please advise the Operations Manager before the event, as there may be considerations such as surrounding heavy exhibits that affect the floor loading calculations.

Flooring

Raised flooring can help to differentiate your stand and hide cables. However it presents safety issues and you must ensure that your stand-builder complies with the Building Code of Australia.

Raised Floors under 115 mm in Height

  • All raised floors with a height of less than 115 mm must have a clearly distinguishable ramped edge installed
  • Ramped edging with a gradient no less than 1:3 is acceptable to prevent a trip hazard on standard 32 mm high raised floors; however please note that a 1:3 ramped edge does not constitute a disabled access ramp (see Disabled Access below)
  • For raised floors above 32 mm and below 115 mm it is recommended that the gradient of the ramped edging is decreased to 1:8

Raised Floors over 115 mm in Height

  • All raised floors with a height greater than 115 mm, but less than 190mm are considered a step and therefore do not require ramped edging
  • Where the flooring height exceeds 190 mm, a series of steps should be constructed as per NCC requirements. When a step is installed, an approved stair-nosing must also be installed, as per NCC requirements for steps in public places
  • Where two (2) or more steps (risers) are provided, a handrail is to be provided to at least one side of the steps, as per NCC.

The raised floor sections or ramps must not contain sharp or dangerous edges and must not cause a trip hazard as well as being clearly distinguishable from the surrounding area.

Height Restrictions

Stands must not exceed 2.5m in height without permission of the organisers.  Where permission is given for perimeter walls above this height, then the wall must be solid and dressed on both sides to the satisfaction of adjoining exhibitors.

Please note that due to fire engineering restrictions, the maximum permissible stand height is 5 metres.

All space only exhibitors should contact the Operations Manager if you have any queries.

Compulsory Inductions

Any contractors or persons constructing a stand on site (including exhibitors constructing their own stands) and anyone present during move in and move out to provide services on a stand (e.g. furniture hire, floristry, signage, styling) is required to complete BOTH Venue and Diversified Communications inductions.

or further details please refer to the Compulsory Inductions – Stand Builders and Contractors page